Reporting: What to Expect if You Receive a Grant

The Foundation wants to know how well you’ve achieved the objectives set out in your Letter of Inquiry, and that the Foundation’s funds have been spent as described in the Application that was approved. When you receive a Grant Agreement, you will also receive a copy of a standard report format to be filled out at the completion of the grant period.

The report will include a line item budget of actual expenses versus the original budget (you should include all sources of revenue and each category for expenses for the entire program, not just the portion for which you are seeking funding). When you submit this Report, you must reconcile the actual expenses for the ENTIRE program (including the portion funded by the Henderson Foundation) for the reporting period and explain any material variations from the original budget initially submitted with the Application to the actual expenditures incurred. This report should be sent to the Foundation approximately 6 weeks after the close of the grant period. Please note that no further grants can be made to an organization which has an outstanding grant report for any program funded by the Foundation.

Notification of Material Changes in the Program

The Foundation expects that organizations who have received a grant will contact our Program Director if there has been a material change in the program subsequent to funding. Issues may include changes in personnel, changes in budget allocations, changes in expected income, and anticipated excess funding at the end of the grant period. The organization should also contact the Program Director with any other good news that the organization would like to make the foundation aware of.